Your business and organization are unique, but some aspects, including digital productivity tools, can be universally helpful. If you still use pen and paper or keep everything in mind, you are still deciding whether to let go of the mental load. Still, we are here to tell you that digital productivity tools can give you more free time, enable delegation and self-reliance of your employees, and speed things up related to scaling your business. 

We assembled vital steps to help you better understand the benefits of digital productivity tools for remote teams. 

1. Identify the Challenges Your Remote Team is Facing

Before going into this process, write down the challenges you see your remote team facing in business. Identify the crucial aspects and make a list. Are there any communication barriers, collaboration issues, or difficulties related to efficiency, task management, or anything similar? Understanding this is the first step towards an informed decision on which tools to use. 

2. Research Available Software Tools

Create a thorough research of all the tools available on the market. You will find a lot of tools ranging from all-in-one project management and business management platforms to communication software and time-tracking apps. The offers are diverse, and while that is amazing, it's also very stressful to choose the right one so your sales, marketing, and business processes can be smooth. 

3. Analyze Examples and Sucess Stories

Look for case studies and success stories from organizations successfully implementing digital productivity tools for remote teams. Analyze their experiences to understand how this helped them in the long run. 

4. Assess Personal or Organizational Needs 

You have already identified gaps in your organization in the first step, and now it's time to assess the needs. Where do you see the processes moving in the future? How do you see things happen? Dream and write down. To create that list, you don't need to know how a particular software works. Think about the options you want, which will help you find those features faster in the sea of all the SasS offers. 

5. Experiment with Trial Versions or Demos 

Once you assessed the needs, you can narrow your list of chosen software down and sign up for trial versions or arrange demo calls with software representatives to get a faster guide on the potential of the software instead of losing hours upon hours of watching tutorials and YouTube videos. Your time can be spent in other areas of the business. 

6. Seek Feedback and Recommendations 

Check out what your peers, colleagues, or industry experts use in their businesses. Check for recommendations, feedback, and best practices. Learning from other people's insights and perspectives can provide valuable guidance in selecting and implementing the right tools for your organization. 

7. Measure and Evaluate the Impact 

Once you have started, decide on the measures and track them. This will tell you how the process is going, whether the team is adapting to the new software well, what gaps have appeared in this process, and what type of change management strategies are needed for the whole software implementation project to be successful. 

Additionally, you may need more time or resources for this evaluation. This is where a consultant or a software implementation agency could come into play. Their services can help you get the information needed to make an informed decision. 

Below are different ways consultants and agencies can help you with this process: 

1. Assessment of Needs and Customization 

2. Technology Evaluation and Selection 

3. Implementation Planning and Execution 

4. Training and Support 

5. Performance Monitoring and Optimization 

6. Continuous Improvement and Innovation 

7. Objective View and Time-Saving 

Consultants can provide strategic guidance on optimizing the digital tool performance and translating your needs into the abilities that the software has to offer. A great consultant is a translator who fills the gap between those two relationships, which saves you time and money because it is a quality shortcut. It's a shortcut due to the experience and knowledge of a consultant and a time saver. An implementation expert can provide tips and tricks and accommodate your processes faster because they know the ins and outs of your chosen software. 

This proactive approach brings change management and navigates the complexities of this endeavor to harness the full potential of digital productivity tools.

Conclusion

A remote team that's aligned on tasks and communication is crucial in today's age. By partnering with consultants and software implementation agencies, you can stay ahead of the curve, set yourself up for success, and save time and money on implementation. Digital tools can unlock new possibilities and move you towards your operational goals, all while saving time and money on communication and alignment of your remote team.